Privacy Policy of Notary Office Helmeyer VBA
Introduction
This privacy policy outlines how Notary Office Helmeyer VBA (hereinafter referred to as “Notary Helmeyer”) handles the personal data of clients and other parties involved. We place high importance on the privacy and protection of your personal data and process it in accordance with applicable laws and regulations in Aruba.
- Collection of personal data
Notary Helmeyer collects and processes personal data that you provide to us, such as:
- Name, address, and country of residence
- Phone number and email address
- Date and place of birth
- Identification documents
- Financial information
- Details related to the matter in which we assist you
- Purposes of processing
Notary Helmeyer processes your personal data for the following purposes:
- Providing notarial services
- Drafting notarial deeds
- Complying with legal obligations, deriving amongst other from the State Ordinance of the Notarial Profession (Landsverordening op het notarisambt) and the State Ordinance for the Prevention and Combating of Money Laundering and Terrorism Financing (Landsverordening voorkoming en bestijding witwassen en terrorismefinanciering)
- Maintaining contact with clients
- Performing administrative and accounting tasks related to the notarial profession
- Legal basis for processing
Notary Helmeyer processes your personal data based on the following legal grounds:
- Necessary for the performance of or compliance with an agreement and/or mandate to which you are a party
- Necessary to comply with legal obligations, deriving amongst other from the State Ordinance of the Notarial Profession (Landsverordening op het notarisambt) and the State Ordinance for the Prevention and Combating of Money Laundering and Terrorism Financing (Landsverordening voorkoming en bestijding witwassen en terrorismefinanciering)
- Legitimate interest, such as maintaining client relationships and performing administrative functions
- Sharing of personal data
Your personal data will not be shared with third parties, except when necessary for the execution of our services or when legally required to do so. Third parties with whom we may share your data, with or without your cooperation, include:
- Government authorities
- Financial institutions
- Legal advisors
- IT service providers
- Central Bank of Aruba
- Financial Intelligence Unit Aruba
- Data security
Notary Helmeyer regularly implements appropriate technical and organizational measures to protect your personal data against loss, theft, and unauthorized access.
- Retention periods
Notary Helmeyer retains your personal data only for as long as necessary for the purposes for which it was collected, unless a legal obligation requires us to retain the data for a longer period.
- Your rights
You have the following rights regarding your personal data:
- Right to access: you may request access to the personal data we process about you.
- Right to rectification: you may request the correction of inaccurate or incomplete data.
- Right to data portability: you may request to receive your data in a structured, commonly used, and machine-readable format.
- Requests regarding your rights can be submitted using the contact details provided at the end of this privacy policy.
- Changes to the privacy policy
Notary Helmeyer may update this privacy policy from time to time. The most recent version of the privacy policy is always available on our website.
Contact information
If you have any questions about this privacy policy or wish to exercise your rights, you may contact:
Notary Helmeyer
Address: Elleboogstraat 11-13
Phone: 280-2020
Email: info@notarishelmeyer.com
This privacy policy was last updated on September 17, 2024.